How to write an archive request?
If you need to get from the archiveany information (a copy of the metric record, a certificate of salary, an extract from the order - in general, any), then you are faced with a problem, or rather, even with two:
1. Where can I send a request?
2. What is the form of this request?
The first question is easy to answer, becauseIn almost all countries, archives are funded by a regional basis. If we translate this tricky phrase into a normal human language - the archives accept and store the documents of those organizations that are located in the given territory (oblast, city, district, etc.)
That is, if you now live in Ukraine, andreference You need about your work in Kazakhstan, then the request should be sent to Kazakhstan, to the archive of the area where you worked. If you live in Russia, and you need to get a metric record of the birth of your grandfather, who was born in Kharkov, then the request should be sent to the State Archives of the Kharkiv region.
It is better to send the request by registered mail with a delivery receipt to be sure - your letter will reach the addressee.
As for the second question - in what forma request is made - it's even simpler. In an arbitrary! Just do not have to write a lot. The archive responds to a specific request. Therefore, the optimal will be:
"I ask you to send me an excerpt from the metric book about the birth of such and such (full name, first name, patronymic)." Then he was born there. " All!
Or: "I ask you to send me an archive certificate - an extract from the employment order." I was admitted to such and such an organization (necessarily full name and subordination) then (month, year) for such and such a position.
This information will be enough for the employees of the archive.
Well, if all the same you have difficulties withdrawing up a request, you can consult with specialists. In each city and district there is a state archive, where you will be explained in detail how and where to send a letter, will help you find the address of the required archive.
As for the ZAGS archives, there iscertain complications: registrars in most CIS countries issue certificates on metric books to private individuals with great reservations. Therefore, if you need a certificate from the registry office, then in this case it is best to go to the nearest civil registry office and consult there.
