Organizational chart of the organization

Organization staffing is notthe primary document (the document that is the basis for accounting), so some executives of organizations consider its compilation optional. But in practice, in most cases, tax and labor inspectorates are asked to present this document while checking, and for its absence can be fined. Lack of staffing can complicate the dismissal of staff for staff reduction - If there is no approved list of posts in the state, it will be difficult to prove its reduction.

Who should make up the organization's staff list? There is no unequivocal answer. In large firms, staffing schedules are assigned to the personnel department or accounts department, in small enterprises this is usually done by an accountant or supervisor. If the head assigns the staffing to an employee who does not have this duty in the job description and / or the employment contract, the appointment takes place through an order for the main activity.

How to fill in the organization's staff list?

To facilitate the composition of the staffing table, in 2001, Uniform form No. Т-3. In 2004, minorchanges. The form contains 10 graphs. If necessary, you can add new graphs, but you can not delete existing ones-if they have nothing to fill, they simply need to be left empty. How correctly to fill the staff list of the organization? Let's take a closer look at Form No. T-3.

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  The name of the organization: the name of the company should be indicated, it must coincide with its name in the constituent documents.
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  By OKPO: you need to enter the code of the organization from the All-Russian classifier of enterprises and organizations.
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  Document Number: depends on the type of numbering of documents in the organization (by year or through).
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  Date of preparation: the date of the actual staffing in the format "dd.mm.yyyy", it precedes the start date of the document.
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  Validity: the date of entry into force and the period for which it is approved (usually a year).
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  Approved by: the date and number of the order "On the implementation of the staffing table" should be entered.
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  Staff in the number of ___ units: the total number of organizational units of the organization, is filled after the composition of the staffing table.

Now go directly to the staff schedules. In total, the organization's staffing table (more precisely, Form No. T-3) contains 10 Count:

1. 
   Name of the structural unit: the name of the division corresponding to the developed and approved structure of the enterprise.
2. 
   Code of the structural unit: the department code assigned to him for keeping document circulation and designating his place in the hierarchy of the organization.
3. 
   Position: the positions of employees must correspondtariff-qualifying directory and the all-Russian classifier of positions of employees and occupations of workers; usually posts in each division are entered in a hierarchical order as the importance decreases; the position in the employment contract should coincide with the staffing table.
4. 
   Number of staff: the number of staff members for each position; for part-time workers it is possible to specify fractional numbers (0.5, 0.25, etc.); it is possible (and appropriate) to indicate vacant posts.
5. 
   Tariff rate (salary): monthly salary for a position in rubles.
6. 
   Additions (additional payments): incentive payments and compensations,provided by the current legislation or introduced at the discretion of the organization; are introduced in ruble terms or units of measure that correspond to the applicable wage system.
7. 
   Additions (additional payments).
8. 
   Additions (additional payments).
9. 
   Total: the sum of the values ​​from the columns 5-8, multiplied by the value of column 4 (the number of staff units); the total amount for all posts is a monthly wage fund.
10. 
    Notes: is filled in the presence of "northern" allowances or mark-ups for the degree (in the footnotes there is a reference to the relevant law) or in the presence of workers, piece-workers.

Organizational chart of the organization signed by the head of the personnel department and chief accountant. If it occupies several sheets, they should be numbered, stitched and stapled by the seal and signature of the manager.

Changes to the staffing table

Usually changes in the organization's staff scheduleare introduced through an order on the main activity "On Amending the Staff Schedule" ("On Partial Changes in the Staff Schedule", "On Changing the Staff Schedule"), signed by the head or authorized person. The basis for making changes can be:

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  renaming posts or structural units;
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  change in salary;
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  reorganization of the enterprise;
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  reduction in the number of employees or their number.

The revised staffing is approved no later than two months before the actual introduction of the changes. Employees affected by the changes in the staffing table should be familiarized with the order under the signature.

If the changes taking place in the company are sufficiently large, it is possible to issue an order for the main activity on approval of new staffing.